Changelog

Survey/Pulse/Pace - New disclaimer added to invitation emails

• Now emails will include the following information: “Please pay attention: This link is unique to you and must not be shared or forwarded to others.”

Onboarding - Users in all account statuses can now be selected in onboarding/reboarding/offboarding

• We have now added new functionality so that users in Archived, Terminated, Disabled site access statuses can also be selected when creating a new process.

Integrations - Learnster integration updated with removal of tags

• We have made updates to the integration to perfectly synchronize tags whenever there are updates made in Heartpace to an employee’s employment.

Documents - Update on Upload button logic

• Folder/file upload buttons should not be displayed in case the user doesn't have access to the visibility inside.

Bug fixes

• Documents - In the file overview, we have fixed the “sort by” function for tags.

General - Sites creation via UI in Global Settings

• Now it’s possible to handle Sites directly in the UI rather than through importing. You can find it under Global Settings/Organization/Sites.

Documents - The documents feature tab is displayed for users in the “Not activated” status

• The documents feature tab is now also displayed in the workspace for users in “not activated” status so you as an admin can manage documents of user in this status.

HRM - New field added to Employers - External ID

• This field can be populated with an external ID from another system. Mainly used for integrations.

HRM - New validation step when adding a new user

• When adding a new user to Heartpace you now have a new field in the creation pop-up that lets you search for work email, PEN, or PIN for example to see if it’s already in use on some profile.

eSign - New selection “Document type” is added with options "Agreement/General"

• Agreement type is used for agreement signing processes. Also new field "Date of signing" is added to the employment info block + HRM reports (The field is disabled by default, but you can activate it under Global Settings/Features/HRM/HRM field settings).

Salary review - Collective agreement added to filters in the process creation step

• We’ve added collective agreements as a filter in the creation process of Salary review when selecting which users to sync data from.

Salary review - Filters, pagination, and possibility to archive processes

• The processes overview has received some updates. It’s now possible to archive processes to remove them from the processes overview. At the same time, we also added pagination to the overview, so if you have many processes, you can now just switch pages instead of scrolling. Also, we added filters so you can easily filter out processes in different statuses.

Alignment - Site Access level added

• We have added Site access level to the Alignment feature, which means you can set visions for each Site and also control who can add/change objectives through Sites.

Documents - For users in archived/terminated statuses now we show all documents, not only documents with non-removable/archive tags

• Due to numerous requests, the documents module's logic has been updated so that we now have revealed previously hidden files caused by a status change. This means that the documents tab is now visible to users in all statuses within my workspace and the admin section, except for users not currently activated. Since the new logic requires additional updates to the previously existing logic, some updates will be included in future releases.

General - Employer logos

• We’ve added employer logos as part of the settings of an employer. That means that if an employer has a specific logo and you upload that to an employer. That logo will be used in Heartpace for all employees connected to that employer throughout the UI, in emails, onboarding portals, etc.

Survey - Creation process update

• The survey creation process was updated to show scales based on the import file.

Integration - Learnster integration improvement

• We’ve added the functionality to remove a tag from a user, for example, if a department is reassigned.

Bug fixes

• News feed - Fixed an issue where the image did not stretch although the option “Stretch image” was selected.

• eSign - Fixed an issue where unnamed fields were set as mandatory, which in turn stopped users from starting a process. Now unnamed fields will be skipped in validation.

• eSign - Fixed a Network Error (502 bad gateway) when initiating a new process.