Changelog

Salary review - New single-select and multi-select columns

• Now it’s possible to create custom columns with single-select and multi-select options. It’s also possible to make these field types required for a reviewer to fill in.

Equal Pay - Regenerate report button moved

• The button to regenerate the report was previously found within the graphic settings, but has now been moved to “General”.

Bug fixes

• Salary review - Fixed an issue where secondary employments were not imported to a process after selecting “any” employment in the setup.

• Onboarding: We’ve resolved an issue that prevented searching for an employee by last name in the onboarding feature.

• Pulse - Some users noticed that when selecting a one-time process, the round duration field turned out empty. This has been corrected!

Equal Pay - Updated UI

• Our Equal Pay feature has received an updated UI.

Integrations - AD OnPrem integration support filters

• Our AD OnPrem integration now supports filters on Position type, Position, and Account status.

HRM - Use of decimals in numeric input fields

• In Swedish localization, it’s now possible to use a comma instead of a dot when adding numeric values with decimals.

Dashboard - Onboarding tasks in To Do list

• Now we’ve added support for displaying On-, Off-, and Reboarding tasks in the To Do list. You don’t need to configure anything; they will just appear there for relevant users.

App - Heartpace HR is now available as a mobile app!

• Now you can use Heartpace HR directly on your mobile. ​ Whether you are an HR manager, manager, or employee, Heartpace HR gives you direct access to the tools you need to stay connected, informed, and productive wherever you are. Download via App Store or Google Play.

Bug fixes:

• HRM - Fixed an issue where it wasn’t possible to create 0 as a value in custom fields under HRM field settings.

• Onboarding - We had an issue where it wasn’t possible to change the trigger date to an earlier date in the future. That has been corrected.

Salary review - Feature updates and support for hourly salary

• This update introduces significant enhancements to our Pay module, designed to streamline your salary review cycle and offer greater flexibility in participant management.

• We’ve expanded our support to include hourly salary types for salary reviews, complete with simplified calculations, manual editing capabilities, and seamless HRM synchronization.

• To help you target the right audience, a new compensation-based participant filter allows you to refine your review pool by specific salary years and rate types.

• Managing multiple cycles is now more efficient with the Copy Process feature, which lets you duplicate existing reviews—including formulas, schedules, and policies—to save time on setup.

• We’ve also introduced a “View From Date” setting, giving you precise control over when compensation changes become visible in the HRM system, independent of the effective date.

• Finally, the participant selection interface has been completely redesigned into a sleek, searchable picker to make filtering your workforce faster and more intuitive.

eSign - Added support for selecting folders and tags per template

• We have added the possibility to, in the eSign feature, set which folder an agreement should go to and which tag it should have. You find these settings in the eSign feature, and they are set per template. If you have a folder structure set in the document feature in the system, you can type in any folder name, and the agreement will end up there after signing. If you write a folder name that doesn’t exist in the folder structure, it will create a new folder for the user.

Integrations - New attribute added to OnPrem endpoint

• We’ve added a new attribute to our OnPrem endpoint: isManager.

Integrations - New restrictions possible

• It’s now possible implement restricted access at both the employer and Site levels for our API.

General settings - Automated email generation - NEW!

• Now it’s possible to have the system generate a suggestion for a work email address. As a first step, you need to enable this feature under Global settings → Organization → Other settings.

• Then you have to set up a pattern for each employer (or only for those needed). This means you can have different domains, for example, for different employers. You can do this in UI and via the employers import.

• You can also enable "Auto-append number for duplicates" - where the system will add +n number to the generated email if it conflicts with an existing one.

Notification center (NEW!) - Customize and handle your notifications in one centralized place

• In the first version, notifications include all communication related to our on-, off-, and reboarding feature. There are standard templates for all notifications that you can easily adjust. If you do not make any changes, the templates are automatically used in new processes. A log shows all outgoing communication, so you can easily track what was sent and when.

• We’ve also added new channels for notifications: Slack and Teams. Please reach out to us in order to get this.

• This is just the beginning. We plan to gradually move all notifications to the Notification Center for even more efficient and stress-free communication.

Salary review - Added the ability to select employment in the manual flow

• We have added the ability to select which employment of a chosen user should be imported when manually adding them to the process. The salary and data that are synced from HRM will be taken from the selected employment.

Integrations - CSV Export (Incremental) has received improvements

• We’ve added the possibility to add filtering on “Position type”, “Position”, and “Account Type” in the extra config.

• Improved sorting on effective date (already sorted on PEN and Org number)

Survey/Pulse/Pace - New disclaimer added to invitation emails

• Now emails will include the following information: “Please pay attention: This link is unique to you and must not be shared or forwarded to others.”

Onboarding - Users in all account statuses can now be selected in onboarding/reboarding/offboarding

• We have now added new functionality so that users in Archived, Terminated, Disabled site access statuses can also be selected when creating a new process.

Integrations - Learnster integration updated with removal of tags

• We have made updates to the integration to perfectly synchronize tags whenever there are updates made in Heartpace to an employee’s employment.

Documents - Update on Upload button logic

• Folder/file upload buttons should not be displayed in case the user doesn't have access to the visibility inside.

Bug fixes

• Documents - In the file overview, we have fixed the “sort by” function for tags.