Changelog

Salary review - Feature updates and support for hourly salary

• This update introduces significant enhancements to our Pay module, designed to streamline your salary review cycle and offer greater flexibility in participant management.

  We’ve expanded our support to include hourly salary types for salary reviews, complete with simplified calculations, manual editing capabilities, and seamless HRM synchronization.

• To help you target the right audience, a new compensation-based participant filter allows you to refine your review pool by specific salary years and rate types.

• Managing multiple cycles is now more efficient with the Copy Process feature, which lets you duplicate existing reviews—including formulas, schedules, and policies—to save time on setup.

• We’ve also introduced a “View From Date” setting, giving you precise control over when compensation changes become visible in the HRM system, independent of the effective date.

• Finally, the participant selection interface has been completely redesigned into a sleek, searchable picker to make filtering your workforce faster and more intuitive.

eSign - Added support for selecting folders and tags per template

• We have added the possibility to, in the eSign feature, set which folder an agreement should go to and which tag it should have. You find these settings in the eSign feature, and they are set per template. If you have a folder structure set in the document feature in the system, you can type in any folder name, and the agreement will end up there after signing. If you write a folder name that doesn’t exist in the folder structure, it will create a new folder for the user.

Integrations - New attribute added to OnPrem endpoint

• We’ve added a new attribute to our OnPrem endpoint: isManager.

Integrations - New restrictions possible

• It’s now possible implement restricted access at both the employer and Site levels for our API.

General settings - Automated email generation - NEW!

• Now it’s possible to have the system generate a suggestion for a work email address. As a first step, you need to enable this feature under Global settings → Organization → Other settings.

• Then you have to set up a pattern for each employer (or only for those needed). This means you can have different domains, for example, for different employers. You can do this in UI and via the employers import.

• You can also enable "Auto-append number for duplicates" - where the system will add +n number to the generated email if it conflicts with an existing one.

Notification center (NEW!) - Customize and handle your notifications in one centralized place

• In the first version, notifications include all communication related to our on-, off-, and reboarding feature. There are standard templates for all notifications that you can easily adjust. If you do not make any changes, the templates are automatically used in new processes. A log shows all outgoing communication, so you can easily track what was sent and when.

• We’ve also added new channels for notifications: Slack and Teams. Please reach out to us in order to get this.

• This is just the beginning. We plan to gradually move all notifications to the Notification Center for even more efficient and stress-free communication.

Salary review - Added the ability to select employment in the manual flow

• We have added the ability to select which employment of a chosen user should be imported when manually adding them to the process. The salary and data that are synced from HRM will be taken from the selected employment.

Integrations - CSV Export (Incremental) has received improvements

• We’ve added the possibility to add filtering on “Position type”, “Position”, and “Account Type” in the extra config.

• Improved sorting on effective date (already sorted on PEN and Org number)

Survey/Pulse/Pace - New disclaimer added to invitation emails

• Now emails will include the following information: “Please pay attention: This link is unique to you and must not be shared or forwarded to others.”

Onboarding - Users in all account statuses can now be selected in onboarding/reboarding/offboarding

• We have now added new functionality so that users in Archived, Terminated, Disabled site access statuses can also be selected when creating a new process.

Integrations - Learnster integration updated with removal of tags

• We have made updates to the integration to perfectly synchronize tags whenever there are updates made in Heartpace to an employee’s employment.

Documents - Update on Upload button logic

• Folder/file upload buttons should not be displayed in case the user doesn't have access to the visibility inside.

Bug fixes

• Documents - In the file overview, we have fixed the “sort by” function for tags.

Equal Pay/Pay transparency - Show employer name instead of subdomain in PDF report

• A small improvement has been released where we now show the name of the employer instead of the Heartpace subdomain in the PDF report.

General - Added Site selector in Global settings

• Since different sites could have access to different

Equal Pay - Update to Pay Transparency PDF Report

• An update has been released in order to show the name of the employer(s) rather than the subdomain in Heartpace.

Equal Pay - Added space for decimals in category settings

• When adding the category settings, there is now clear space for using decimals.

Bugs

• HRM Reports - When the browser window was too small, some cost control graphs would not display the correct way. This has been adjusted!

• Salary Review - Fixed an issue where it wasn’t possible to sync the “Salary review year” field back to HRM.